When it comes to adopting generative AI tools like Zoom AI Companion and Microsoft Copilot, many organisations focus their attention on setting up robust guardrails. They work hard to restrict what these tools can access, manage permissions and set clear usage policies. While this foundational layer of protection is vital, it is not the whole story. Guardrails limit what AI can see, not necessarily what it can say.
According to Theta Lake, as businesses increasingly allow AI to produce summaries, meeting notes and chat responses, they face new compliance and risk questions. Was private or sensitive data disclosed accidentally? Did the AI add the right disclaimers or required statements? If a risky statement slips through, can it be flagged and corrected immediately? And who decides which AI-generated content is stored, and for how long? This is where inspection steps in as the essential next phase of responsible AI use.
Inspection closes the gap between the policies organisations create and the reality of what GenAI tools produce. By giving companies forensic-level visibility into AI-generated content, inspection makes sure the output meets internal rules, regulatory requirements and retention policies. It means organisations can adopt AI more confidently, knowing they have the means to check and control the results.
Theta Lake’s AI Governance & Inspection Suite is built precisely for this purpose. Recognised by Gartner as the top-ranked vendor for Investigations and Internal Analytics in its 2025 Critical Capabilities report, Theta Lake’s suite now extends those same trusted capabilities to GenAI. With purpose-built modules, the suite inspects AI-generated content across major Unified Communication and Collaboration (UCC) tools like Microsoft Copilot and Zoom AI Companion.
The Microsoft Copilot Inspection module enables teams to review AI-generated chat responses and document summaries, detecting risky phrases and ensuring key elements like disclaimers are included. The Zoom AI Companion Inspection module checks meeting summaries for accuracy, sensitive content, and the presence of correct legal language. The suite also includes AI Assistant & Notetaker Detection to reveal when silent bots are listening in meetings, letting teams automatically apply reviews and retention rules.
Beyond simply spotting problems, Theta Lake’s suite helps organisations fix them quickly. Companies can insert notifications into chats or meetings to flag potential breaches, remove or amend non-compliant content, and log all incidents for future audits. They can also choose precisely which pieces of AI-generated content are kept and for how long, avoiding unnecessary data storage costs or bloated archives.
Validation goes deeper than reviewing final outputs too. Organisations can check both the user’s prompts to the AI and the AI’s response, ensuring that all exchanges stay within policy boundaries. This is crucial for legal and regulatory language, as well as for conduct rules and brand tone. It gives compliance teams a clear line of sight into exactly how GenAI tools behave in practice, not just in theory.
Theta Lake’s approach also tackles risks that might otherwise fly under the radar—like silent notetaker bots or transcription tools that capture conversations without participants’ knowledge. By detecting these tools in real time, companies can maintain proper oversight and take action when needed. And if sensitive details like PCI or PII appear in AI outputs, Theta Lake enables immediate, documented remediation.
This selective approach to capture and retention ensures only what’s essential is preserved, whether it’s a chat, a summary or a specific type of interaction. Regulated firms stay compliant while keeping storage lean and manageable.
Trusted by heavily regulated sectors for communication compliance, Theta Lake’s inspection capabilities now give the same level of confidence for GenAI and other emerging AgenticAI tools. For organisations that want to do more than just limit what AI sees, Theta Lake turns inspection into a practical strategy for safe AI enablement—so they can move forward, inspect outputs, and shape the future of work with confidence.
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