Harnessing the power of employee apps with integrated scanning functions


Scanbot recently highlighted the benefit that can be accrued from employee apps with the use of integrated scanning functions.

In the dynamic realm of contemporary businesses, employee apps have become essential gears for augmenting operations and enriching communication. By fusing scanning features, their versatility is extended, empowering your employees with a broad spectrum of novel abilities.

So, what are these employee apps? They are mobile applications specifically developed for a company’s workforce. Their utility ranges across different office tasks, including scheduling shifts, managing appointments, handling paperwork, and facilitating internal communication. These customised apps aim to interconnect employees, providing them real-time access to work-related information across personal and company devices.

These employee-centric apps offer more than just administrative efficiency. They can function as the company’s communication hub, both for real-time information exchange and as a platform for document transmission. For example, instant messaging features can expedite the response time for urgent issues and streamline coordination. This not only enhances communication speed but also minimises misunderstandings. It is particularly beneficial for field workers and remote staff, enabling seamless team communication regardless of time zones or geographical location.

Furthermore, these apps can be designed as a portal for communicating job-related information. From meeting times to shift schedules, the app allows employees to have easy access to the necessary data and documents. As a result, data processing is quickened across many common workflows.

Employee apps can also act as the conduit for the company’s internal knowledge base, delivering critical information for new employees and valuable tools for all staff. By integrating searchable databases, document repositories, and interactive training materials, these apps provide quick access to essential resources and company-specific knowledge.

Document digitisation and management are also possible through the app. Employees can use the app to digitalise data or scan paper documents. This not only expedites document management processes but also removes the need for costly, maintenance-heavy hardware, leading to significant cost reductions.

Deciding between developing an internal app or procuring software is another consideration. Large companies may lean towards internal development, leveraging their software developers for the project and its maintenance. Smaller businesses, or those with limited IT resources, might favour platforms like Staffbase, saving time and resources they would otherwise commit to development and maintenance.

Implementing scanning features in employee apps can unlock new potential. For instance, Scanner SDKs enable apps to digitise and process paper documents and scan barcodes efficiently. An example is Deutsche Telekom’s MitarbeiterApp that integrated the Scanbot SDK for instant digital transmission of documents.

Finally, creating a digital knowledge base can facilitate learning within the company. Employee apps integrated with a modern Document Scanner SDK can digitise content and store it in the company’s digital knowledge base.

In conclusion, employee apps are essential tools that enhance information sharing, streamline administrative processes, and promote efficient organisational communication. The ability to scan documents, barcodes, or QR codes directly from the app provides employees with the ability to capture and share crucial information effortlessly. It also enables organisations to digitalise and automate administrative tasks, saving valuable time and resources.

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